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๐Ÿ”’ Comprehensive Guide to File Anonymization

Welcome to the professional documentation for securely anonymizing sensitive data using our platform. This guide will walk you through the entire process, from file upload to applying anonymization configurations and saving your anonymized files.


Step 1: Select New FileSafe Runโ€‹

To begin, select a new FileSafe run from the sidebar. This will initiate the anonymization process.


๐Ÿ“ค Step 2: Upload Your Fileโ€‹

Upload your data file in .xlsx or .csv format by following these steps:

  1. Click the โ€˜Choose a fileโ€™ button.
  2. Select your file from your device.
  3. You can use one of the available sample files to explore the process.

๐Ÿ“ Note: The first row of your file will be treated as the header, and the platform will use it as field names for the anonymization process. Ensure your headers are accurate.


Step 3: Select Collaboration Group or Create a New Oneโ€‹

Collaboration groups help maintain consistency across different datasets. Select an existing group or create a new one to ensure uniform application of anonymization rules across projects.

collaboration create


๐Ÿ› ๏ธ Step 4: Configure Utility Parameters and Conditionsโ€‹

After uploading your file, itโ€™s time to configure utility parameters and their corresponding conditions for each data field.

Utility Parameters and Conditions Tableโ€‹

Utility ParameterConditionsDescription
No ChangeN/ALeaves the data unchanged.
Clear ValuesN/AClears or wipes out the data in the selected fields.
EmailDummy Domain, Keep Domain, All CapsAnonymizes email addresses with additional formatting options.
NameFirst Name, Last Name, All Caps, Full NameHandles name fields with specific conditions for first name, last name, etc.
Consistent IDN/AGenerates a consistent identifier for tracking across records.
Fixed ValueN/AReplaces the field with a fixed value.
DateSame Year, Random, Adult, ConsistentAnonymizes date fields while retaining some options for consistency.
Phone NumberN/AHandles phone numbers by formatting them or generating new numbers.
NumberN/ARandomizes or anonymizes numerical data.
Custom ExpressionsN/AAllows custom regular expressions or formats to be applied to the data fields.

collaboration

Condition-Specific Details:โ€‹

  1. Email Conditions:

    • Dummy Domain: Replaces the email domain (e.g., example.com).
    • Keep Domain: Retains the original domain while anonymizing the rest of the email.
    • All Caps: Converts the entire email to uppercase.
  2. Name Conditions:

    • First Name: Anonymizes only the first name field.
    • Last Name: Anonymizes only the last name field.
    • All Caps: Converts the name to uppercase.
    • Full Name: Anonymizes the entire full name as a single unit.
  3. Date Conditions:

    • Same Year: Keeps the year consistent across all records.
    • Random: Randomizes the entire date.
    • Adult: Ensures the date reflects an adult age.
    • Consistent: Keeps the date consistent across records.

๐Ÿ’พ Step 5: Save the Anonymized Fileโ€‹

Once the utility parameters and conditions have been set, proceed to save the anonymized version of your file:

  1. Select the file group, utility set, and confirm the parameters.
  2. Click the โ€˜Executeโ€™ button.
  3. A pop-up will appear. Enter the desired file name.
  4. Click โ€˜Submitโ€™ to start the anonymization process.

๐Ÿš€ Post-Submission: After submission, youโ€™ll be redirected to the History page where you can track the status of your job.


๐Ÿ”„ Step 6: Monitor Job Statusโ€‹

Navigate to the History page to check the progress of your anonymization job:

  1. Use the โ€˜Refreshโ€™ button in the top-right corner.
  2. The status will update (e.g., โ€˜In Progressโ€™, โ€˜Completedโ€™).

history


PII Type Derivationโ€‹

You can easily identify PII (Personal Identifiable Information) types by clicking on the respective button. This will categorize the fields that contain sensitive information, helping you apply the right anonymization rules.


๐ŸŽฏ Conclusionโ€‹

By following these steps, you can securely anonymize your data with ease. If you encounter any difficulties, our support team is always available to assist.